Per Diem Front Desk Assistant
Salem Academy Charter School Salem Academy Charter School Salem, MA Salem, MA Temporary Temporary $20 an hour $20 an hour 1 day ago 1 day ago 1 day ago The Front Desk Coordinator staffs the front reception desk at the school's main entrance and greets the public, visitors, parents, students, and staff; provides general information; and deals effectively with a variety of personalities and situations requiring tact, judgment, poise, and courtesy.
S/he accepts responsibility for, and manages, a variety of daily operational tasks; and s/he provides support to the members of the administration and professional staff.
While no job description can include every detail of a person's responsibilities, the Administrative Assistant is the go to person for the myriad of needs that arise day to day.
Responsibilities:
Reception ? Maintain a secure and welcoming entrance to Salem Academy by o Answering the door bell by observing person(s) at the door, allowing them to enter in a timely fashion, and greeting them with a smile.
o Ensuring the door remains closed and locked for security.
o Ensuring that visitors sign in and wear a visitor name tags.
? Provide assistance to people needing information, arriving for appointments, or making deliveries.
? Answer the telephone; provide information; transfer calls; take messages as appropriate.
? Perform receptionist tasks with a responsive and welcoming character.
? Attend and support PTS (parent/teacher/student) conferences and other selected events.
Administrative ? Maintain school databases including current and complete information on the Rediker system regarding applicants, enrolled students, former students, and their families.
? Maintain the Development database with accurate donor records.
? Compose, edit and type correspondence as needed ? Translate correspondence to parents into Spanish ? Serve as a translator as needed in meetings with school staff and Spanish speaking parents.
? Expedite mailings taking ownership over completion of the task through delivery to the post office.
? Ensure the proper delivery and distribution of incoming mail and the delivery of outgoing mail.
? Accept deliveries and distribute appropriately.
? File or forward student test results as appropriate.
? Maintain student records ensuring appropriate security and confidentiality.
? Assist Senior Administrative Assistant with the following:
? Order, prepare, and distribute materials to new students including planners, locks, etc.
as needed.
? Maintain inventory of school logo clothing, sell clothing to families, and reorder as needed.
? Accept cash payments from parents and students and pass them to the appropriate people.
? Arrange busses for field trips as needed.
? Manage student bus passes for public transportation.
? Take on other duties as assigned.
School Culture ? Have a strong commitment to the school mission.
? Demonstrate an understanding of and commitment to professional ethics.
? Model Salem Academy's REACH norms in visible daily actions.
? It is expected that all staff will function as self-directed members in a team effort.
All activities and performances should meet appropriate professional standards and adhere to the philosophy and mission of the Salem Academy Charter School.
Working Conditions and Physical Effort ? This position is Per Diem, hours are not guaranteed ? The policies and procedures in the school's Personnel Policy handbook apply.
? Work is normally performed in a typical interior/office workplace environment.
? No or very limited physical effort required.
? No or very limited exposure to physical risk.
Qualifications:
? Associates degree or a high school diploma with 2-5 years office experience ? Strong interpersonal and communication skills ? Ability to work independently and handle multiple tasks ? Excellent organizational skills and attention to detail ? Data Entry skills, facility with database work and technology savvy ? Computer expertise in Microsoft Word and Excel ? Bilingual capabilities in Spanish and English Job Type:
Temporary Pay:
$20.
00 per hour Schedule:
Day shift Education:
High school or equivalent (Preferred)
Experience:
Front office:
2 years (Preferred) Language:
Spanish (Preferred) Ability to Relocate:
Salem, MA:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
S/he accepts responsibility for, and manages, a variety of daily operational tasks; and s/he provides support to the members of the administration and professional staff.
While no job description can include every detail of a person's responsibilities, the Administrative Assistant is the go to person for the myriad of needs that arise day to day.
Responsibilities:
Reception ? Maintain a secure and welcoming entrance to Salem Academy by o Answering the door bell by observing person(s) at the door, allowing them to enter in a timely fashion, and greeting them with a smile.
o Ensuring the door remains closed and locked for security.
o Ensuring that visitors sign in and wear a visitor name tags.
? Provide assistance to people needing information, arriving for appointments, or making deliveries.
? Answer the telephone; provide information; transfer calls; take messages as appropriate.
? Perform receptionist tasks with a responsive and welcoming character.
? Attend and support PTS (parent/teacher/student) conferences and other selected events.
Administrative ? Maintain school databases including current and complete information on the Rediker system regarding applicants, enrolled students, former students, and their families.
? Maintain the Development database with accurate donor records.
? Compose, edit and type correspondence as needed ? Translate correspondence to parents into Spanish ? Serve as a translator as needed in meetings with school staff and Spanish speaking parents.
? Expedite mailings taking ownership over completion of the task through delivery to the post office.
? Ensure the proper delivery and distribution of incoming mail and the delivery of outgoing mail.
? Accept deliveries and distribute appropriately.
? File or forward student test results as appropriate.
? Maintain student records ensuring appropriate security and confidentiality.
? Assist Senior Administrative Assistant with the following:
? Order, prepare, and distribute materials to new students including planners, locks, etc.
as needed.
? Maintain inventory of school logo clothing, sell clothing to families, and reorder as needed.
? Accept cash payments from parents and students and pass them to the appropriate people.
? Arrange busses for field trips as needed.
? Manage student bus passes for public transportation.
? Take on other duties as assigned.
School Culture ? Have a strong commitment to the school mission.
? Demonstrate an understanding of and commitment to professional ethics.
? Model Salem Academy's REACH norms in visible daily actions.
? It is expected that all staff will function as self-directed members in a team effort.
All activities and performances should meet appropriate professional standards and adhere to the philosophy and mission of the Salem Academy Charter School.
Working Conditions and Physical Effort ? This position is Per Diem, hours are not guaranteed ? The policies and procedures in the school's Personnel Policy handbook apply.
? Work is normally performed in a typical interior/office workplace environment.
? No or very limited physical effort required.
? No or very limited exposure to physical risk.
Qualifications:
? Associates degree or a high school diploma with 2-5 years office experience ? Strong interpersonal and communication skills ? Ability to work independently and handle multiple tasks ? Excellent organizational skills and attention to detail ? Data Entry skills, facility with database work and technology savvy ? Computer expertise in Microsoft Word and Excel ? Bilingual capabilities in Spanish and English Job Type:
Temporary Pay:
$20.
00 per hour Schedule:
Day shift Education:
High school or equivalent (Preferred)
Experience:
Front office:
2 years (Preferred) Language:
Spanish (Preferred) Ability to Relocate:
Salem, MA:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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